An oral consent process is where researcher and participant have a conversation to give information and obtain consent. There is no paper form to sign. It is normally used:
- where literacy is a problem
- where there are cultural or political concerns with signing contract-like documents
- where either the researcher and/or the participant could be put at risk by existence of a paper record
- where time for consent is limited, eg a chance interaction between researcher and participant [although you should not use an oral process merely to correct poor planning of research]
- for research conducted via remote video conferencing software
It may also be more appropriate when interviewing elite participants as part of the research.
For all other research, how you arrange the oral process depends on how you will encounter your participants [for example email, phone, an on-the-street-meeting by chance]. Between the information-giving and consent stage the participant should be given a reasonable amount of time to consider whether to consent, though this depends on the project design, the type of participants and the context of the research.
When obtaining oral consent, please ensure you are recording the consent process either using a recording device [for example audio recorder if you are conducting an interview that needs to be recorded] or, if participants do not agree to audio recording or if using or keeping audio records is unsafe, by using a researcher record of oral consent template or completing a written consent form on their behalf.
The oral consent templates below can be adapted to suit your study, but careful consideration is required to ensure that these are appropriate for the research and the participants.
Authorization letters are written for purposes to request for collecting documents from another person, bank-related document wherein a bank account holder writes a letter to bank for authorizing a transaction, logistics or business-related work.
An authorization letter is a kind agreement between two people and is usually sent as a proof that the person can perform an action of someone else’s behalf.
Why authorization letter?
An authorization letter gives an individual a fair idea about the process to provide documents. It can act as a proof for providing any relevant details to a person in charge. Besides, the authorization letter is also necessary and act as a tool to give critical insights about a company or a firm to another person. Like other letters, authorization letter follows the same procedure and format for drafting a letter.
How to write a letter to authorization?
A letter of authorization should have specific details of the person who has to be authorized and how to deliver the documents to a concerned person. The below format is useful for all kind of authorization letters that can be used in various departments.
- Name: Include the receiver’s name.
- Address: Include the receiver’s address
- Location: Include receiver’s location [Optional]
- Contact No: Include sender’s contact number [Optional]
- Salutation: You can start your letter with ‘dear’ ‘Mr/Mrs’.
- Body: State what is being authorized and who are you granting the authorization to. Provide detail to reassure the reader that it was you who wrote the letter. Specify data and numbers for a clearer picture.
- Thank you note- Thank the reader for acknowledging your request
- Complimentary Closing- Add formal closing only in authorization letters.
- Name- Include your full name.
- Date- Add the present date of sending a letter. This section is optional.
Samples of Authorization Letter
Sample 1:
To;
Xyz Office
Hudson Lane
Delhi
Subject: Authority letter to collect documents
Dear Sir/Madam
I [Your Name], writing to authorize [name of the person to be authorized] to [action to be performed] during my absence. You can also find the identical copy of [name of document] enclosed with the letter, to identify the person, when he/she comes to collect the certificates. Kindly provide her certificates with an additional copy.
I appreciate your consideration for the same. The letter is valid until I provide notice otherwise.
You can reach out to me for any additional clarification.
Sincerely,
[Your name]
[Signature]
[Date]
Sample 2:
To;
Registrar Office
NMIS University
Jyotwara Road
Delhi
Subject: Authority letter to collect documents
Dear Sir/Madam
I am writing the letter to provide authorization to [Name of the person] to work as a representative on my behalf and collect [types of the document] from [ name of the source]. You will find a copy of [ name’s] identification attached with the letter.
You can use the document for identification of [he/she] after arriving at the office to collect the documents. The notice will remain valid until the next written notice.
Thank you in advance for your cooperation.
Sincerely
[Your Name]
[Signature]
[Date]
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