What software is used for collaboration?
Online collaborations tools and software empower both in-office and remote teams to coordinate on projects in an easier, more efficient, and smarter way. Show
At ProofHub, we are much obsessed with teamwork, collaboration, and productivity. We are defined by our effective teamwork collaboration. We believe that when teams have a good base of collaboration, they are less susceptible to wasting their time being lost in email and getting things done. And a strong base can be built with the help of online collaboration tools that will not only help in productivity but also result in successful projects. Table of Contents
List of online collaboration tools & Software for businessProject Management Tools1. ProofHubIf you are willing to manage teams and projects using a single software, ProofHub is just the perfect project management and online collaboration tool you need on your side. It brings together all the essential tools to foster teamwork and stay on top of your tasks. You can easily break a project into tasks and smaller subtasks and assign them directly to your team members. ProofHub also makes it much easier to streamline projects and stay on schedule with its built-in Kanban boards and Gantt charts. By using a Kanban board it becomes possible to see tasks moving through different stages of the project. On the other hand, a Gantt chart lets you view how each task fits in the overall timeline of the project along with the assignees. What is unique about ProofHub?Here are some key collaboration features that you will get in ProofHub:
Review files related to projects, give feedback, and approve them in real-time. Moreover, you can use markup tools to annotate files and point out the specific regions that should be modified.
When you need to brainstorm or collect thoughts from people on your team to resolve a particular matter, you can create dedicated spaces in ProofHub as discussion topics. Add people, grab the attention of team members by mentioning them in comments, and share files within a discussion space.
Team collaboration is incomplete without communication. ProofHub enables all the members of a team to be one the same page with its chat tool. You can use the chat interface to connect with your colleagues either in a one-on-one chat or a group chat. You also have the flexibility to send files directly from your chat box and say goodbye to clunky mails.
Store and organize all the files of your projects in a common space. The cloud storage offered by ProofHub makes it possible to upload files from your system or other third-party file hosting services like Google Drive and DropBox. You can even share and collaborate on files with your team members using ProofHub. Start managing your teams and projects efficiently with ProofHub! 2. FilestageThe second one in the list of tools for online collaboration is Filestage. Filestage gives teams the easiest possible way to manage the content review process. The project management software and platform makes it simple for internal and external stakeholders to leave in-context feedback on videos, images, PDFs, and more. The tool also generates to-do lists based on those comments to make sure your team never misses a piece of feedback. With Filestage, you can review and approve in real-time, external partners and clients can comment without registering, version control makes projects easy to manage and easy to see as to which stakeholders have approved a file. What is unique about Filestage?
3. GanttPROGanttPRO is an advanced project collaboration tool based on Gantt charts. It gives teams lots of possibilities to collaborate on their projects. To start with, GanttPRO offers robust task management with dozens of settings like statuses, priorities, assignees, duration & estimation, time tracking, deadlines, and many others for you to know who is working on what. Further, teams feel home here, like they wouldn’t need anything to collaborate on any project-related information: real-time descriptions, comments, attachments, and notifications do all the collaboration work. One more great feature is resource management that allows the reallocation of overloaded/underloaded resources efficiently. The learning curve is pretty short, so you and your team can easily give it a try. 4. NuclinoInspired by the idea of a collective brain, Nuclino is a unified online collaboration tool where teams can bring all their knowledge, docs, and projects together in one place. It’s a modern, simple, and blazingly fast way to collaborate, without the chaos of files and folders, context switching, or silos. You can create collaborative documents for every topic or project and organize them visually into a nested list, a Kanban board, or a mindmap-style graph. Versatile yet intuitive, Nuclino offers a clean and user-friendly interface that has everything you need and nothing you don’t. What is unique about Nuclino?
Customer Support5. AcquireAcquire customer support software is an easy to use, multi-channel customer communication platform. It is ideal for businesses of all sizes. The software is equipped with the latest customer engagement options, particularly live chat, chatbot, cobrowsing, voice calls, and video chat to deliver high-quality support to your customers quickly and efficiently. What is unique about Acquire?
6. FreshdeskIf you want to bring all your team together and deliver extraordinary customer support, Freshdesk is a tool that you can lean on. It comes with robust collaboration features that promote teamwork and help your team to work more efficiently. This online tool for collaboration allows you to invite team members, agents, or business partners to discuss and solve tickets at a single place. Additionally, there’s a customizable team dashboard that you can use to monitor all the customer support activities of your team. What is unique about Freshdesk?
7. IntercomIntercom is yet another interactive collaboration software that you and your team can use to boost sales, get better results from your marketing efforts, and provide excellent customer support. It comes with advanced automation technology that lets you set up resolution bots to resolve the most common customer issues without any human efforts. The team inbox feature within Intercom makes it possible for your support team to continue conversations with customers that are actually taking place on platforms like Facebook, Twitter, etc. What is unique about Intercom?
Communication & Collaboration8. Troop MessengerTroop Messenger’s feature-stack is functionally powerful, flawless, and is the one best slack alternative for team communication and collaboration. It can be considered as an apt tool for all sizes of organizations. The user navigation across this business chat application is promisingly seamless for any novice user. Its impressive and immersive user interfaces make each feature self-explanatory to the end-users. Troop Messenger is cross-platform enabled; it is available on Windows, Linux, Browser, Android, and iOS. Troop Messenger is coming up with an exceptional feature called an Orange Member. This feature enables the non-company employees to be a part of the application with their public/private domain email id’s. Try out your hands-on the new-age business collaboration chat application, The Troop Messenger right away. What is unique about Troopmessenger?
9. ChantyChanty, another great online collaboration platform to your business messenger. It helps teams foster healthy relationships while improving the way team members collaborate. Make your team communication transparent and accessible. By featuring instant messages with plenty of storage space, an unlimited searchable history, and handy file sharing you can enjoy seamless communication with your teams. What is unique about Chanty?
10. InternxtWhat is unique about Internxt?
11. NextivaNextiva’s small business VoIP solution is perfect for businesses looking to collaborate with customers, prospects, and colleagues effortlessly. The platform offers full business phone service capabilities with advanced features such as local phone numbers, call pop, automated greetings, voicemail-to-email, SMS text messaging, mobile App, HD hold music, and more. Best of all, companies can make unlimited calls using the Nextiva platform and port their existing phone number over to Nextiva if they so choose. Nextiva comes at a great value and has been ranked the #1 business communications platform by experts such as Gartner, GetVoIP, and more. What is unique about Nextiva?
12. FlockFlock is a seamless and easy way of communication with teams that increases team productivity by reducing emails. No longer will you have to waste your time on meetings as you can discuss ideas on Flock chat. Being one of the best online collaboration tools for business, you can connect with your team on messages, video calls, manage projects with to-dos, group discussions, polls and reminders and integrate your most favourite apps. What’s unique about Flock?
13. FleepFleep is messenger built for ultimate project collaboration. It keeps away the countless threads of email and makes chatting with team members easy. You should give Fleep a try as it supports dynamic communication with your colleagues from other companies, or within your company, share files and make audio and video calls. What is unique about Fleep?
14. SlackSlack is the foundation of teamwork and shared understanding across your team. It helps you communicate and collaborate without emails by setting a standard for online team communication. Millions of people are using Slack to bring their teams together and drive their business forward. What’s unique about slack?
Design Tools15. MockplusMockplus is the one-stop product design platform that allows product teams to create a website or mobile app projects online smoothly from wireframing to design handoff. It can also be used as a powerful project management tool to manage projects and design tasks in a breeze. What’s unique about MockplusFor product teams that need to make all projects under control can enjoy many great management features:
As a powerful online design tool, you and your team can enjoy many design features like:
16. ViewfluxThe better collaboration will result in better designs. Viewflux is a tool designed for small businesses and remote workers, allowing you to see all of your projects in one place. You can now communicate with your clients visually and get visual feedback so that all stakeholders are on the same page throughout the design process. You can sync your designs from Dropbox and do the changes. What is unique about Viewflux:
17. CanvaCanva is a simple graphic design tool to make visual content look decent. You can make unique designs in just a few minutes and share it with your team. Collaborating with teams is much easier with canva. Designers can share their designs with anyone and other team members can leave their comments. Pick from thousands of layouts for your designs and also create your custom template. What is unique about Canva:
18. SketchSketch app aims mainly professionals in web designs as it has become a complete tool for UX design deliverables. It takes the pain out of working with repeated design elements so that designers can design once and use it anywhere. You can find some nested symbols in Sketch to create flexible design elements with ease. What is unique about Sketch:
19. AdobeAdobe is all in one UX/UI solutions for designing websites, mobile apps and more. Adobe XD is designed for both Mac and windows and is a part of creative cloud. Designers can connect it with their favorite tools like Dropbox, Avocode and others. This collaboration tool allows designers to switch from static layouts to interactive prototype in single click. What is unique about Adobe:
20. InVisionInVision is a comprehensive prototyping software and very useful collaboration software for designing user interfaces for mobile applications and digital interactive products. The tool allows users to collaborate, upload wireframes, designs, gather feedback seamlessly and test much more effectively and efficiently. With InVision, you can manage your projects from a single dashboard and seamlessly navigate the entire design process in one place. The clients can provide instant feedback in the form of comments. What is unique about InVision:
21. OneONE by TemplateMonster is a valuable subscription service that provides users with a multitude of high-quality products and web-design tools. When you become a part of this service, you get access to a bunch of ready-made solutions – from themes designed for popular CMS to HTML templates, various extensions, and graphics. As you can understand, everything you need for your next online-project is already waiting for you. Each of them can be downloaded freely and used without any limitations. By the way, it is possible to effectively cut your time (you could spend on mastering your websites) using extra services provided by the team. What is unique about One:
Video conferencing tool22. SkypeSkype is an instant messaging and calling app and is one of the popular project collaboration tools. It allows audio and video calls between multiple devices like one on the laptop and the other on phone. Bring your teams together through group video calls and give great presentation online with the help of screen sharing. You can make free or low-cost calls locally or internationally. What’s unique about Skype?
23. HangoutsGoogle has been making progress in the field of collaboration. Hangouts is a collaboration tool for business communication that offers voice and video calling to users. With Hangout chat you can create chat rooms to quickly chat and share files with team members. The team can communicate by direct messaging and be connected always. What’s unique about Hangout?
24. GotoMeetingNext collaboration software for businesses is GoTo Meeting. GoToMeeting also comes with dozens of useful tools, easy-to-use Web-conferencing solution, to get you started immediately. What’s unique about GotoMeeting?
25.WebExWebEx is for businesses that rely heavily on meetings that need a full-featured communications software solution. It offers much secure team workspaces in the cloud. With WebEx, businesses can streamline their businesses and help solve real human problems. What’s unique about WebEx?
26. Join.meStay connected anywhere with Join.me by hosting a free meeting or joining a meeting. Join.me has a modern interface that’s very easy to use and plenty of features to enhance your online meetings.You will completely get value for the money you are investing in this collaboration tool. What’s unique about join.me?
27. ZoomZoom is a leading modern enterprise video communication software with a reliable cloud platform for video and audio conferencing. This video conferencing tool enables you to attend a meeting from your desktop, mobile device, or conference room. What’s unique about Zoom
Also Read: Best Zoom Alternatives 28. ClickMeetingClickMeeting is a browser-based web conferencing tool that comes along with dynamic features. It is mainly used to make webinars more effective and online meetings more collaborative. You can connect seamlessly with others regardless of location and operating system. Overall, ClickMeeting is a perfect tool that fosters effective communication and collaboration.What’s unique about ClickMeeting
Documentation Tools29. Bit.aiBit is a smart all-in-one document collaboration platform for teams to create interactive documents, manage digital content and track document insights. In this documentation software, team members can invite colleagues accordingly depending on who they need to collaborate with to get work done. What is unique about Bit.ai:
30. HiverHiver is an email collaboration platform that helps teams manage group inboxes like info@, sales@, and support@ right from Gmail. An extremely easy-to-use and intuitive solution, teams use Hiver to streamline their daily email workload, gain visibility into what everyone is doing, collaborate without hassle, and monitor performance. What is unique about Hiver?
31. Google DocsGoogle docs is another simple way of collaborating with a small or big team. You can easily share, edit, and eventually, publish documents of all kinds, make spreadsheets and presentations. Everything here is for free and easy to use. And once you have set the offline mode on your Google docs, you will not need an internet connection to use the docs. What is unique about Google Docs:
32. Office onlineOffice online is Microsoft’s free version where you get the core of Office: Excel, PowerPoint, Word, and Onenote. However, all the features are not available for free but it is quite in the budget. The basic documentation and editing tools are available on the free version and will suit your needs just fine. Save documents, presentations, communicate, collaborate and get great work done. What is unique about Office Online:
33. GitHubThe key to success of any project is how good is the process of documentation. GitHub is built for teams to work together through problems, and learn from each other along the way. On GitHub you can manage your chaos along with writing code. You can also do longer documentation for wikis on GitHub to present an in-depth information about your project. What is unique about GitHub:
Time tracking34.TogglToggl is one of the best collaboration tool with a no-hassle time tracking software. You can better take control of your time, boost productivity and increase revenue with Toggl. It integrates with tens of different project management tools and makes the project manager’s life a lot easier. What’s unique about Toggl?
35. ClockodoClockodo is an online time tracking software for small and medium enterprises that records user’s work, helps to collaborate and provides reports. Your employees can track working hours online, quickly, simply and reliably. What’s unique about Clockodo?
36. TimeCampTimeCamp is equipped with quite a considerable amount of features. It has timesheet integration to track and bill time spent on projects. Teams all over the world can easily track without the headache of timesheets. What’s unique about TimeCamp?
37. TimelyTimely is an automation time tracking tool and best collaboration tool that is of great value for individuals in project development. With Timely, your schedule is your timer.Timely is beautifully designed to lay out your scheduled activity next to your actual activity. What’s unique about Timely?
38. HarvestHarvest is a web-based time-tracking tool that harnesses the power of time-tracking and online collaboration in the most effective manner. It is a robust and easy-to-use time tracking application that easily integrates with iOS, Android, and even Apple Watch. It also supports a resource planning tool that helps you schedule future projects and assign team members based on capacity. What’s unique about Harvest
39. ClickTimeClickTime is one of those time tracking tools that will be particularly helpful for programmers, engineers, and professionals working in IT department. With timesheets in ClickTime, you can increase project visibility, reduce costs, and stay on projects. They also help you reveal new insights, understand patterns, employee performance – all from a simple timesheet! What’s unique about ClickTime
40. RescueTimeWith so many distractions around, RescueTime helps you to prioritize your work so you can focus and be more productive. It is a personal analytics service that shows you how you spend your time and provides tools to help you be more productive. What’s unique about RescueTime
File sharing tools41. DropboxDropbox is a simple and powerful way to keep your team on sync. Its business version allows more space (1 terabyte, or enough to store 250 movies) and more features and higher sharing limits. You can sync your Dropbox content to ProofHub for managing tasks and projects. Send files and folders and keep your work safe in Dropbox. What’s unique about DropBox?
Read more: 17 Best Alternatives To Dropbox You Need To About In 2022! 42. OneDriveWith OneDrive your team can share can store photos, documents, videos and all file type. You can store, sync and access your files anytime, anywhere on the web. OneDrive, an online collaboration platform allows you and your colleagues to collaborate with Word, Excel, PowerPoint, and OneNote from your desktop, mobile device, and the web. Now work seamlessly with tools you use every day to create, communicate and collaborate effectively with your system. What is unique about OneDrive?
43. WeTransferWeTransfer keeps your things simple, transfer your files from A to B using a web browser service. You can also personalize the way you share your files, take your story to amazing places with a captivating ideas. What is unique about WeTransfer:
44. DropsendFile sharing with dropsend offers unlimited bandwidth for sharing and receiving files. You just have to browse to the folder you want to share and share it with whomever you want to. For group file sharing, business plan is also available. What is unique about Dropsend:
45. HightailHightail serves two primary purposes: online file sharing and creative collaborative feature. This cloud service is designed to help teams to manage projects from start to finish, share images, send large files, videos, PDFs, and more with other team members. With this online collaboration software, teams can easily collaborate on files and protect data shared with clients. As the clients are in the loop, they can provide feedback on files anytime and all the changes can be tracked easily. The collaborative platform aims to eliminate sharing files through emails, where most of the miscommunications can occur. What’s unique about Hightail
46. WimiWimi is an online collaboration software that enables powerful team collaboration in full-featured dedicated workspaces. What’s unique about Wimi?
47. SugarSyncSugarSync is a cloud file sharing, file sync and online backup service that is simple, powerful and easy to use. It makes it easy to access all your folders across any of your devices, making it easy to get things done while giving you the peace of mind that your important files are always protected.What’s unique about SugarSync
48. BoxBox is a file-sharing service that helps you create, edit, review, and share documents from anywhere in real-time. As files are stored in the cloud so you can access, edit, and share them from any device. In Box, you get 10 GB of storage and 250 MB file-upload limit. It is trusted by more than 50,000 organizations across the world. What’s unique about Box
49. ShareFileSharefile is a good collaboration solution for storing and sharing files that are built for businesses. There is no file-size restrictions and allows to share files with clients and colleagues professionally. What is unique about ShareFile?
Organizational tools50. PocketThe pocket is for your teams to save directly from your browser or apps to view late. You can save articles, videos, and almost anything into Pocket to view them later on any device. You do not even need an internet connection to view it later. What is unique about Pocket:
51. EvernoteKeep your and your team’s best ideas always with you and in sync. Evernote tool is a collaboration tool for businesses that make it possible to share your ideas with a large team. You can capture, organize and share notes from anywhere. The teams can give their best ideas and knowledge in seconds and keep everything in one place. What is unique about Evernote:
52. PinterestPinterest is a simple and social way for occasional browsers , for people who actively share their business blogs, and for those who pined away anything for their leisure to do it in a visually pleasing way. You can organize ideas and inspiration, save articles, visual content and go back to your boards anytime. You can have active boards or boards that are more than to-do lists, to save your favorites. What is unique about Pinterest:
53. MindMeisterMindMeister allows your team to plan projects, manage meetings and sketch out business plans. It allows teams to be more innovative by providing an environment for brainstorming as well as planning. You can choose from a plenty of templates that it has to organize work easy. And it also allows the user to share their mind maps with anyone they want in real time or make it public. What is unique about MindMeister:
54. OrganimiFeeling disorganized? Organimi is the perfect organizational chart tool to help organize your workplace structure. Their focus is to help ease the creation of organizational charts by helping customers map out teams or project-based structures. You can choose from existing templates or start from scratch. It integrates with Active Directory, GSuite, and any other system that provides a excel file or CSV to allow for a seamless import for extensive contact lists. Features such as custom fields, colour-coding, and their legendary SmartChartTM legend allows you to jazz up your org chart so it fits in with your branding strategy. What’s unique about Organimi
55. PlanablePlanable is a social media collaboration platform helping marketing teams work faster and better, together. Built with teams in mind, Planable offers marketers a better way to create, plan, review, and schedule content for the most popular social media networks. With real-time collaboration features and four types of approval workflows, Planable can work for teams of any size. Planable also offers a free plan. No credit card is required. What is unique about Planable
What is online collaboration tools & Software?Imagine managing teams from one part of the globe and your designer or writer or developer or marketing team sitting on the other side of the globe. How do you collaborate with your remote workers frequently and conveniently? How do you manage to get everyone on the same page and ensure that they get the latest updates of projects? It can be challenging for not only the remote business workers but also in-house teams to keep pace with the upcoming tasks. Thanks to online collaboration tools that help in managing small and big businesses and in managing the workflow. There are plenty of collaboration tools in the market today. Online collaboration software is not made for just remote location workers but is also a valuable tool for any business that wants to be more efficient and effective. It empowers teams to optimize resources, execute projects, promote transparency and achieve unparalleled collaboration. What are the key features of an online collaboration tool and software?First of all, an online collaboration tool for business is an easy way out to how to collaborate because of its unique features. There are some useful features like calendar, the ability to upload documents, send notifications by e-mail and other updates. So, if you mainly want to have a good collaboration, your collaboration software needs to be secure and to have the features that will fit your purposes. It is important that the tool you choose has good functionality. How can online collaboration help businesses?It has become quite common to see employees working from all over the world on a single project. This increasingly dispersed workforce is becoming the trend and thus making online collaboration the need. Collaborating online is used to remove the gap between employees due to far-away locations, run effective meetings online and ensure that they work together at the same time on the same page. And this will help to run projects faster and an improve communication between employees. How do I choose a collaboration tool or Software?Now as you know the importance of collaboration tools and some common use tools, how do you choose one for your teams? Companies should choose software according to their needs and identify the best service for their team. Prefer multiple featuresPick tools that offer excellent service and multiple features for team collaboration. Choosing multiple features will improve your work efficiency and allow people to use them in many different ways. Easy to useNobody wants a complex structure to work. Make sure that the tool you use delivers services that do not take a lot of time to get used to and keep an eye out for an intuitive interface and simple navigation. Prefer a cloud-basedCloud-based technology is far better to others as you are saved from the headache of version controls. Every information is stored online and you can access it from anywhere. Check for integrationIntegrations are key to convenient work. Look for tools that seamlessly integrate with some important tools and are also compatible with various devices. So, pick one that brings out the best for your teams. These tools are increasingly making every kind of business likely to be successful. Vartika Kashyap Vartika Kashyap is the Chief Marketing Officer at ProofHub and has been one of the LinkedIn Top Voices in 2018. Her articles are inspired by office situations and work-related events. She likes to write about productivity, team building, work culture, leadership, entrepreneurship among others and contributing to a better workplace is what makes her click. Subscribe to ProofHub Get the latest posts delivered right to your inbox. What is an example of collaboration software?Examples of collaboration tools that focus on enabling business communication include: Slack, Microsoft Teams, Google Hangouts, Fuze, Lifesize Video Conferencing, and Skype. Collaboration Tools that emphasize project & task management include: Trello, Airtable, Asana, Basecamp, Wrike, and Monday.
What is collaborative working software?Collaboration software is designed to maximize teamwork effectiveness by providing a central platform where employees can openly share knowledge, data, and documents to solve specific business problems or complete creative projects together.
Which platform is used for collaboration?Microsoft Teams is a unified communications platform that merges workplace chat with video meetings, file storage, attachments and app integration. Your teams can host web conferences on this platform, and communicate through audio, video and chat – with both people from within and outside the organization.
What are three types of collaboration software?In fact, there are three main types of collaboration software:. Communication. Early groupware such as Lotus notes focused on communications. ... . Conferencing. ... . Co-ordination.. |