Check spelling in the entire worksheet accepting the suggested corrections
Spell check in excel is a method of detecting spelling errors in text strings. Unlike MS Word and PowerPoint, MS Excel does not underline a misspelled word. As a result, a user may overlook spelling mistakes. Spell check in excel is beneficial when working with databases containing a mix of numbers and text. Show For example, the cell references and text strings of a worksheet are listed as follows:
On running a spell check, the “spelling” window opens. It shows the suggestions “kitchen” and “building.” Clicking “change” replaces the misspelled words (in cells A2 and A3) with the suggested options. The purpose of spell check is to help the user deliver an error-free excel workbook. In addition, a spell check ensures that the text of the workbook is in accordance with the current proofing language. In Excel, spell check is carried out either by pressing the shortcut F7 or by enabling AutoCorrect. Alternatively, one can click “spelling” from the “proofing” group of the Review tab. This is shown in the succeeding image. The shortcut (F7) and the “spelling” button (under the Review tab) both open the “spelling” window. This window displays the suggested corrections. Table of contents
How Spell Check in Excel Works?Let us understand the working of the Excel spell check by assuming that the range A1:A10 consists of text strings. The user can select any of the following options as the starting point:
a. Yes–If this is clicked, Excel resumes checking from cell A1 and stops at cell A5. b. No–If this is clicked, Excel stops checking at that point (last data cell of the worksheet). You can download this Spell Check Excel Template here – Spell Check Excel Template Example – Perform Spell Check in ExcelThe following image shows the data of a worksheet. The spelling errors have been highlighted in bold. We want to run a spell check in excel using the shortcut key F7. Assume the cell A1 as the starting point. Step 1: Select cell A1 and press F7. Step 2: The “spelling” dialog box opens, as shown in the succeeding image. The spelling “mostt” is “not in dictionary.” The suggested spelling is “most.” Step 3: To accept the suggestion, click “change.” To ignore the suggestion, click “ignore once.” Note: By pressing “ignore once,” the spelling “mostt” remains as is in the worksheet. Step 4: Once a button is clicked in the preceding step (step 3), the next spelling mistake is displayed. The spelling “pwerful” is incorrect and “not in dictionary.” The suggested spelling is “powerful.” Click “change” to replace the incorrect spelling with the correct one. Otherwise, click “ignore once” to retain the incorrect spelling as is. Likewise, the spell check continues till the last data cell of the worksheet. The Spell Check Window in ExcelThe “spelling” dialog box is shown in the following image. Let us understand the functions of the options present on the left side of this window. Not in dictionary: This shows the misspelled word which is not there in the Excel dictionary. Excel recognizes this word as a spelling mistake. Suggestions: This displays one or more words which are similar in spelling to the misspelled word. These words are the corrections suggested by Excel. Dictionary language: This is the selected language, which is adhered to, while checking for the misspelled words. Let us understand the functions of the various options present on the right side of the “spelling” window. These options are shown with serial numbers in the following image. In the succeeding pointers, every numbered bullet corresponds to the serial number of the preceding image. The options (shown in the preceding image) are explained as follows:
The AutoCorrect in ExcelOne can turn on or turn off the AutoCorrect feature of Excel. It is also possible to customize the same. The steps to customize the AutoCorrect feature are listed as follows:
The Features of the Spell Check in ExcelThe features of the Excel spell check are listed as follows:
Frequently Asked Questions1. What is spell check and where is it in Excel? Spell check helps in checking the spellings of the Excel worksheet. With the spell check, the user can be assured that there are no spelling errors in the text strings. 2. How to run a spell check on the entire workbook of Excel? The steps to perform a spell check on the entire workbook are listed as follows: 3. How to change the dictionary language used in the spell check process of Excel? The steps to change the dictionary language in Excel are listed as follows: Recommended ArticlesThis has been a guide to Spell Check in Excel. Here we discuss how to perform Spell Check in Excel along with step by step examples and shortcuts You may learn more about Excel from the following articles-
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