What software is used for collaboration?

Online collaborations tools and software empower both in-office and remote teams to coordinate on projects in an easier, more efficient, and smarter way.

At ProofHub, we are much obsessed with teamwork, collaboration, and productivity. We are defined by our effective teamwork collaboration. We believe that when teams have a good base of collaboration, they are less susceptible to wasting their time being lost in email and getting things done. And a strong base can be built with the help of online collaboration tools that will not only help in productivity but also result in successful projects.

Table of Contents

• List of online collaboration tools & Software for business
  • Project Management Tools
• 1. ProofHub
  • What is unique about ProofHub?
• 2. Filestage
  • What is unique about Filestage?
• 3. GanttPRO
• 4. Nuclino
  • What is unique about Nuclino?
  • Customer Support
• 5. Acquire
  • What is unique about Acquire?
• 6. Freshdesk
  • What is unique about Freshdesk?
• 7. Intercom
  • What is unique about Intercom?
  • Communication & Collaboration 
• 8. Troop Messenger
  • What is unique about Troopmessenger?
• 9. Chanty
  • What is unique about Chanty?
• 10. Internxt
  • What is unique about Internxt?
• 11. Nextiva
  • What is unique about Nextiva?
• 12. Flock
  • What’s unique about Flock?
• 13. Fleep
  • What is unique about Fleep?
• 14. Slack
  • What’s unique about slack?
  • Design Tools
• 15. Mockplus
  • What’s unique about Mockplus
• 16. Viewflux
  • What is unique about Viewflux:
• 17. Canva
  • What is unique about Canva:
• 18. Sketch
  • What is unique about Sketch:
• 19. Adobe
  • What is unique about Adobe:
• 20. InVision
  • What is unique about InVision:
• 21. One
  • What is unique about One:
  • Video conferencing tool
• 22. Skype
  • What’s unique about Skype?
• 23. Hangouts
  • What’s unique about Hangout?
• 24. GotoMeeting
  • What’s unique about GotoMeeting?
• 25.WebEx
  • What’s unique about WebEx?
• 26. Join.me
  • What’s unique about join.me?
• 27. Zoom
  • What’s unique about Zoom
• 28. ClickMeeting
  • What’s unique about ClickMeeting
  • Documentation Tools
• 29. Bit.ai
  • What is unique about Bit.ai:
• 30. Hiver
  • What is unique about Hiver?
• 31. Google Docs
  • What is unique about Google Docs:
• 32. Office online
  • What is unique about Office Online:
• 33. GitHub
  • What is unique about GitHub:
  • Time tracking
• 34.Toggl
  • What’s unique about Toggl?
• 35. Clockodo
  • What’s unique about Clockodo?
• 36. TimeCamp
  • What’s unique about TimeCamp?
• 37. Timely
  • What’s unique about Timely?
• 38. Harvest
  • What’s unique about Harvest
• 39. ClickTime
  • What’s unique about ClickTime
• 40. RescueTime
  • What’s unique about RescueTime
  • File sharing tools
• 41. Dropbox
  • What’s unique about DropBox?
• 42. OneDrive
  • What is unique about OneDrive?
• 43. WeTransfer
  • What is unique about WeTransfer:
• 44. Dropsend
  • What is unique about Dropsend:
• 45. Hightail
  • What’s unique about Hightail
• 46. Wimi
  • What’s unique about Wimi?
• 47. SugarSync
  • What’s unique about SugarSync
• 48. Box
  • What’s unique about Box
• 49. ShareFile
  • What is unique about ShareFile?
  • Organizational tools
• 50. Pocket
  • What is unique about Pocket:
• 51. Evernote
  • What is unique about Evernote:
• 52. Pinterest
  • What is unique about Pinterest:
• 53. MindMeister
  • What is unique about MindMeister:
• 54. Organimi
  • What’s unique about Organimi
• 55. Planable
  • What is unique about Planable
• What is online collaboration tools & Software?
  • What are the key features of an online collaboration tool and software?
  • How can online collaboration help businesses?
• How do I choose a collaboration tool or Software?
  • Prefer multiple features
  • Easy to use
  • Prefer a cloud-based
  • Check for integration

List of online collaboration tools & Software for business

Project Management Tools

1. ProofHub

If you are willing to manage teams and projects using a single software, ProofHub is just the perfect project management and online collaboration tool you need on your side. It brings together all the essential tools to foster teamwork and stay on top of your tasks. You can easily break a project into tasks and smaller subtasks and assign them directly to your team members. ProofHub also makes it much easier to streamline projects and stay on schedule with its built-in Kanban boards and Gantt charts. By using a Kanban board it becomes possible to see tasks moving through different stages of the project. On the other hand, a Gantt chart lets you view how each task fits in the overall timeline of the project along with the assignees.

What is unique about ProofHub?

Here are some key collaboration features that you will get in ProofHub:

• Online Proofing

Review files related to projects, give feedback, and approve them in real-time. Moreover, you can use markup tools to annotate files and point out the specific regions that should be modified.

• Online Discussions

When you need to brainstorm or collect thoughts from people on your team to resolve a particular matter, you can create dedicated spaces in ProofHub as discussion topics. Add people, grab the attention of team members by mentioning them in comments, and share files within a discussion space.

• Chat app

Team collaboration is incomplete without communication. ProofHub enables all the members of a team to be one the same page with its chat tool. You can use the chat interface to connect with your colleagues either in a one-on-one chat or a group chat. You also have the flexibility to send files directly from your chat box and say goodbye to clunky mails.

• File Sharing 

Store and organize all the files of your projects in a common space. The cloud storage offered by ProofHub makes it possible to upload files from your system or other third-party file hosting services like Google Drive and DropBox. You can even share and collaborate on files with your team members using ProofHub.

Start managing your teams and projects efficiently with ProofHub!

2. Filestage

The second one in the list of tools for online collaboration is Filestage. Filestage gives teams the easiest possible way to manage the content review process. The project management software and platform makes it simple for internal and external stakeholders to leave in-context feedback on videos, images, PDFs, and more. The tool also generates to-do lists based on those comments to make sure your team never misses a piece of feedback. With Filestage, you can review and approve in real-time, external partners and clients can comment without registering, version control makes projects easy to manage and easy to see as to which stakeholders have approved a file.

What is unique about Filestage?

• Easy review – FileStage makes feedback gathering simple, you don’t even have to sign-up, if you are a reviewer, to carry out the review process.
• Comments – reviewers can directly comment on files to share feedback making the process easy and less time consuming.
• Consistency – by giving you a central place to review files and share feedback, FileStage helps you develop consistency in your feedback sharing process.
• Creative management – with easy-to-use features for reviewing and feedback sharing, FileStage aids in creative management and quick collaboration for teams as well.
• Time saver – by simplifying the process of creative reviews and approvals, the software saves a lot of time that was earlier spent by teams juggling through email threads.

3. GanttPRO

GanttPRO is an advanced project collaboration tool based on Gantt charts. It gives teams lots of possibilities to collaborate on their projects. To start with, GanttPRO offers robust task management with dozens of settings like statuses, priorities, assignees, duration & estimation, time tracking, deadlines, and many others for you to know who is working on what. Further, teams feel home here, like they wouldn’t need anything to collaborate on any project-related information: real-time descriptions, comments, attachments, and notifications do all the collaboration work. One more great feature is resource management that allows the reallocation of overloaded/underloaded resources efficiently. The learning curve is pretty short, so you and your team can easily give it a try.

4. Nuclino

Inspired by the idea of a collective brain, Nuclino is a unified online collaboration tool where teams can bring all their knowledge, docs, and projects together in one place. It’s a modern, simple, and blazingly fast way to collaborate, without the chaos of files and folders, context switching, or silos. You can create collaborative documents for every topic or project and organize them visually into a nested list, a Kanban board, or a mindmap-style graph. Versatile yet intuitive, Nuclino offers a clean and user-friendly interface that has everything you need and nothing you don’t.

What is unique about Nuclino?

• Unified space for all your work – you can use Nuclino to build your internal knowledge base, collaborate on documents in real time, manage your projects and tasks, onboard new employees, and more, replacing multiple other collaboration tools.
• Lightweight and intuitive design – Nuclino focuses on the essentials, doing away with clunky menus and rarely-used options, and minimizing the learning curve for new users.
• Speed – every interaction in Nuclino is optimized for speed, no spinners or loading screens.
• Views – the list, board, and graph views help you organize your docs and projects in a way that best fits your workflow.
• Integrations – Nuclino seamlessly integrates with Slack, Google Drive, Figma, Lucidchart, and a wide range of other tools, helping you keep all your work in sync.

Customer Support

5. Acquire

Acquire customer support software is an easy to use, multi-channel customer communication platform. It is ideal for businesses of all sizes.  The software is equipped with the latest customer engagement options, particularly live chat, chatbot, cobrowsing, voice calls, and video chat to deliver high-quality support to your customers quickly and efficiently.

What is unique about Acquire?

• Customizable – one of the best things about this customer support software is that it is completely customizable according to your business needs. You can choose the apps that suit your requirements and use it just the way you want to.
• Chat routing and history – Acquire also gives you the option to track chat history for better information management. You can even route chats by tagging your team members for complex queries for which you don’t have an answer.
• Tracking – with Acquire you have the option to track various factors of performance like chat time periods, total number of chats, demographics and others.
• Automate responses – you can send messages proactively to customers based on their location, behavior and various other factors.
• Data security – Acquire enables you to share PII [personally identifiable information] in an encrypted manner to ensure complete safety of your data
• Video chat – you can switch to video chat for a better customer service experience from within your chat window.

6. Freshdesk

If you want to bring all your team together and deliver extraordinary customer support, Freshdesk is a tool that you can lean on. It comes with robust collaboration features that promote teamwork and help your team to work more efficiently. This online tool for collaboration allows you to invite team members, agents, or business partners to discuss and solve tickets at a single place. Additionally, there’s a customizable team dashboard that you can use to monitor all the customer support activities of your team.

What is unique about Freshdesk?

• Simplified ticketing – Freshdesk gives you an easy way to manage and organize your customer tickets so that things never slip through the cracks. 
• Collaboration features – it also lets you share the ownership of tickets and collaborate with your team members for providing seamless customer support and service. 
• Automation – Freshdesk leverages automation technology, allowing your team members to do away with repetitive tasks. 
• Reporting – advanced reporting and tracking system in Freshdesk ensures that you can make data driven decisions in the future. 
• Security – Freshdesk employs top security measures and SSL encryptions to ensure that all your data is complete safe as a house.

7. Intercom

Intercom is yet another interactive collaboration software that you and your team can use to boost sales, get better results from your marketing efforts, and provide excellent customer support. It comes with advanced automation technology that lets you set up resolution bots to resolve the most common customer issues without any human efforts. The team inbox feature within Intercom makes it possible for your support team to continue conversations with customers that are actually taking place on platforms like Facebook, Twitter, etc.

What is unique about Intercom?

• Real-time chat – as an interactive collaboration software, Intercom allows you to chat and communicate with your customers in real-time, or even follow up conversations later.
• Chatbots – Intercom also allows you to automate your customer interactions with powerful sales and support chatbots and help take the extra burden off the shoulders of your team members. 
• App integrations – it integrates with more than 250 apps, and also gives you the option to build your own integrations as well.
• Desktop and mobile interface – with mobile apps for Intercom, you can be rest assured that the users are going to have a seamless experience interacting with your business. 

Communication & Collaboration 

8. Troop Messenger

Troop Messenger’s feature-stack is functionally powerful, flawless, and is the one best slack alternative for team communication and collaboration. It can be considered as an apt tool for all sizes of organizations. The user navigation across this business chat application is promisingly seamless for any novice user. Its impressive and immersive user interfaces make each feature self-explanatory to the end-users. Troop Messenger is cross-platform enabled; it is available on Windows, Linux, Browser, Android, and iOS. Troop Messenger is coming up with an exceptional feature called an Orange Member. This feature enables the non-company employees to be a part of the application with their public/private domain email id’s. Try out your hands-on the new-age business collaboration chat application, The Troop Messenger right away.

What is unique about Troopmessenger?

• One place for all your communications – Troop Messenger offers the option to carry out audio and video calling, along with voice messaging and chat messaging at one place to unify your communication efforts.
• An-app help – there is in-app help available for users to get answers to your How tos and all your FAQs about using the app. 
• Confidentiality – carry out private conversations that are not stored anywhere. Set a time stipulated time period for your chats and keep them confidential. 
• Screen sharing – you can share your screen with others in your team for a better understanding of the tasks and work in real-time. 
• File sharing – using Troop Messenger you can also share files instantly and easily across individuals as well as groups. 
• Search – Troop Messenger gives you the option to carry out a Global Search as well as Text Search, along with advanced search filters for easy and quick information retrieval.

9. Chanty

Chanty, another great online collaboration platform to your business messenger. It helps teams foster healthy relationships while improving the way team members collaborate. Make your team communication transparent and accessible. By featuring instant messages with plenty of storage space, an unlimited searchable history, and handy file sharing you can enjoy seamless communication with your teams. 

What is unique about Chanty?

• Chanty integrations transform a simple team messenger into a powerful business tool
• The artificial intelligence powering Chanty team messenger uses machine learning to predict responses.
• Super fast desktop and mobile apps with a clean and intuitive interface.
• Chanty lets you communicate with your team via high-quality audio and video calls that will be available in the public beta.

10. Internxt

What is unique about Internxt?

• Private – No first or third-party access to your data ever.
• Secure – All data stored and shared is end-to-end encrypted before ever leaving your device.
• Open-source – Internxt’s code is open-sourced and available for independent verification on GitHub.
• Sharing limits – Ability to limit the number of times a file can be shared.
• Ethical – Champion of user-first policies protecting users’ right to privacy.
• Integration – Internxt is available on all devices and is compatible with Google Drive, Microsoft OneDrive, Dropbox, and Apple iCloud.
• Generous free trial – 10GB of fully-featured storage for free forever.

11. Nextiva

Nextiva’s small business VoIP solution is perfect for businesses looking to collaborate with customers, prospects, and colleagues effortlessly. The platform offers full business phone service capabilities with advanced features such as local phone numbers, call pop, automated greetings, voicemail-to-email, SMS text messaging, mobile App, HD hold music, and more. Best of all, companies can make unlimited calls using the Nextiva platform and port their existing phone number over to Nextiva if they so choose. Nextiva comes at a great value and has been ranked the #1 business communications platform by experts such as Gartner, GetVoIP, and more.

What is unique about Nextiva?

• Quick collaboration – Nextiva allows you to communicate with team members via audio and video calls, giving you the option to carry out quick and meaningful conversations as per your requirements.
• Unlimited texting – you also get the option to send unlimited text messages to and from your business phone number using this VoIP system. 
• Call forwarding and auto attendant – to streamline call routing, Nextiva offers an auto attendant feature. You can also forward your calls to the office phone and better handle the call traffic. 
• Voicemail to email – you can even listen to voicemails and call recordings from your email account using this powerful app [desktop as well as mobile]
• Put calls in queue – with Nextiva you also get the feature of call queuing that allows you to turn call waiting, call forwarding and voicemail on for all the incoming calls to your business.

12. Flock

Flock is a seamless and easy way of communication with teams that increases team productivity by reducing emails. No longer will you have to waste your time on meetings as you can discuss ideas on Flock chat. Being one of the best online collaboration tools for business, you can connect with your team on messages, video calls, manage projects with to-dos, group discussions, polls and reminders and integrate your most favourite apps.

What’s unique about Flock?

• You can add a to-do right to your account. To-do lists can be personal or collaborative.
• Flock gives you read-only channels which allow for certain kinds of organizational information, such as HR rules or updates from a legal department to have a dedicated place in a team messaging app.
• You can migrate a Slack account to Flock without losing a history of conversations just because you want to use a different tool.
• Flock helps you connect to apps those are not supported by turn to IFTTT or Zapier.

13. Fleep

Fleep is messenger built for ultimate project collaboration. It keeps away the countless threads of email and makes chatting with team members easy. You should give Fleep a try as it supports dynamic communication with your colleagues from other companies, or within your company, share files and make audio and video calls.

What is unique about Fleep?

• Task management — Fleep has lightweight task management built into the software for ultimate project collaboration.
• Pinboard – Pin important messages to the side of each conversation
• Sharing files and integration with Google Hangouts
• Audio video calling and screen sharing – you can discuss things on a call.
• Set yourself a reminder – You can do this with the IFTTT integration

14. Slack

Slack is the foundation of teamwork and shared understanding across your team. It helps you communicate and collaborate without emails by setting a standard for online team communication. Millions of people are using Slack to bring their teams together and drive their business forward.

What’s unique about slack?

• Find answers you need: Slack builds a platform to have team conversation, make decisions and putting knowledge in everyone’s hands.
• Streamlines your workflow: Slack has an open API to keep your team coordinated and working faster within the context of your conversations. Slack apps go where you like to work: in a web browser, synced to your desktop, and portable on a smartphone or tablet.
• Search: You can search for all Slack content from one search box including conversations, files, links, and even content that’s integrated with Google Drive or tweets.
• Integrate Slack with other services: Connection with other services like Google Drive, Google Hangouts, Twitter, Asana, Trello, and others can be pulled into conversations.

Design Tools

15. Mockplus

Mockplus is the one-stop product design platform that allows product teams to create a website or mobile app projects online smoothly from wireframing to design handoff. It can also be used as a powerful project management tool to manage projects and design tasks in a breeze.

What’s unique about Mockplus

For product teams that need to make all projects under control can enjoy many great management features:

• Organize and manage projects in hierarchical folders
• Manage all projects and members with role-based permissions
• Create, track and manage all design tasks easily, even at a quick glance

As a powerful online design tool, you and your team can enjoy many design features like:

• Create high-fidelity wireframes or prototype online with drag-and-drop
• Import designs and assets by plugins from Adobe XD, Sketch, Figma and Ps
• Real-time commenting, specs, develop handoff

16. Viewflux

The better collaboration will result in better designs. Viewflux is a tool designed for small businesses and remote workers, allowing you to see all of your projects in one place. You can now communicate with your clients visually and get visual feedback so that all stakeholders are on the same page throughout the design process. You can sync your designs from Dropbox and do the changes.

What is unique about Viewflux:

• Create interactive prototypes from static designs
• Communicate with your clients visually, directly on top of designs
• Manually add design revisions

17. Canva

Canva is a simple graphic design tool to make visual content look decent. You can make unique designs in just a few minutes and share it with your team. Collaborating with teams is much easier with canva. Designers can share their designs with anyone and other team members can leave their comments. Pick from thousands of layouts for your designs and also create your custom template.

What is unique about Canva:

• Crop your photos for great framing and masterful composition
• Access to over 8000 templates
• Team administrative controls
• Create stunning designs with best graphics, photos, and fonts

18. Sketch